THE SYSTEMS CONCEPT-3

Today we continue our discussion on System Concept. The importance of the systems concept to the manager is that it helps him to identify the critical sub-systems in his organization and their inter-relationships with each other and the environment. It is a responsibility of a manger to use the system in such a way that it can generate internet profit. 

A system is always seeking an equilibrium state, that is, where all the sub-systems are at the optimum level, in tune with and at rest with each other, and the desired output is being achieved. In an open system, this level of equilibrium is never static but is always dynamic. This is because the environment is never static, it is always changing and since the open system is all the time interacting with environment, what may have been an equilibrium level today will not be so tomorrow. It is the concern of the manager to seek this equilibrium level. An individual can make money from home while it is a responsibility of a manager to establish en equilibrium level which helps company to make internet profits.

One of the most important interactions between an organization and the environment is that of information. A manager who has information about the impending government legislation which will affect his organization can suitably modify his decision and avoid costly mistakes. Similarly, a manager who is well informed about his employees’ activities, expectations, opinions and grievances can take corrective action much before a crisis develops. We now turn our attention to this information flow and see how best it can be organized from the manager’s viewpoint.

February 13, 2009 at 5:42 am Leave a comment

THE SYSTEMS CONCEPT-2

A system can be biological (human body), physical (machine) or social (commercial organizations, voluntary bodies, etc.). Social systems re man-made systems and the relationships of the sub-systems is the most critical element. Further, since social systems involve human beings, their beliefs, values, attitudes and perceptions have an important bearing on the working of the system. This aspect is dealt with in the section on motivating and leading. 

A system can be closed or open. A closed system is self-sufficient and self-regulatory and has no interaction with the environment in which it exists. The feedback from the output triggers off a control mechanism which then regulated the input to bring back the output to the desired level. 

An open system is one which interacts with the environment in which it exists. All living, biological and social systems are examples of open systems. An organization is an open system and its sub-systems are its various divisions and departments. But at the same time, it is a sub-system of the environmental system within which it operates. The environment itself consists of social, economic, political and legal sub-systems. 

blinds, roman shades, vertical blinds, term life insurance

January 27, 2009 at 12:57 pm Leave a comment

THE SYSTEMS CONCEPT-1

A system has the following components: 

1.      A number of parts of sub-systems which when put together in a specific manner form a whole system

2.      Boundaries within which it exists

3.      A specific goal or goals. This goal is expressed in terms of an output which is achieved by receiving input and processing it to form the output

4.      Close inter-relationship and inter-dependency amongst the various sub-systems

 

The inter-relationship of the sub-systems can be define in terms of: 

  • The flows which exist among them, such as flow of information, money, materials, etc. The most important of these is the information flow which we shall discuss in the next section.
  • The structure within which they related to each other. This structure may be physical, geographic or organizational and shall be dealt with in the section entitled ‘organizing’.
  • The procedures by which the sub-systems relate to one another. By procedures we mean those planned activities which affect the performance of the entire system. In the context of an organization, this refers to planning and we shall discuss these under the heading ‘planning’
  • The feedback and the control process and mechanisms which exist to ensure that the system is moving towards its desired objectives. In this unit, we have dealt with this in the section on controlling.

January 23, 2009 at 1:28 pm Leave a comment

THE SYSTEMS CONCEPT

Every practicing manager knows form experience that whatever actions and decisions he takes, in any particular area of activity, have results which extend well beyond that specific activity. The impact of decisions in some cases affects the whole organization and even external environment. A simple decision to throw out an inefficient, lazy worker can trigger off union activity which can, in extreme situations, even result in strike. For example, in a company who are selling blinds, vertical blinds and roman shades products. The marketing person who is not able to complete the given targets to them, a manager is supposed to remove such under performing marketing team member.  

The situation may become so hot that the union forces the neighboring units also to join the strike. Thus when a manager takes a decision he never views its impact in isolation but tries to understand and anticipate its repercussions on the entire organization and the environment. The manager understands that his organization is a totality of many, inter-related, inter-dependent parts, and put together for achieving the organizational objectives. This is a nutshell is the very essence of the systems concept. In Term life insurance Company who is selling providing Instant Life Insurance Rates online, if their agents are working with good performance and targeted output, it is in favors of company to remove them from team. 

A system is defined as a sum total of individuals but inter-related parts (sub-systems), and is put together according to a specific scheme of plan, to achieve the pre-stated objectives.

 

January 13, 2009 at 6:54 am Leave a comment

MANAGEMENT SYSTEM AND PROCESSES

Objectives

·         to develop familiarity with various types of systems and processes involved in managing an organization

·         to understand the concept of a system and learn what the management information system is

·         to develop an understanding about the necessity of each managerial process and its logical sequencing in relation to the other processes.

·         to identify the major elements of each process

 

You know the various responsibilities and tasks expected of you as a manager. Now you have to get down to the nitty-gritty of actually performing all these tasks and discharging you responsibilities. For this you must understand the various systems and processes involved in managing. It does not matter whether you manage a private company, a public sector company, or even a non-commercial organization. The essentials of managing remain the same.

 

In this unit we began by introducing the systems concept and see how it can be applied to organizations. We then move to the all important concept of management information systems and examine it in detail. Later on we shall take up for discussion the management processes of planning, controlling, organizing, Motivating, leading and decision-making.

January 8, 2009 at 12:07 pm Leave a comment

RESPONSIBILITY OF A PROFESSIONAL MANAGER

As a part of our talk on role of manager we have already talked on so many important factors and role. Those are belonging to society segment like professional management, manager role, quality management, product management etc… Today we are going to talk on another factor which is also play a important role between the company and consumer and that is the professional manager. 

Your responsibilities a manager arise out of the various social interactions in which your firm is engaged in the pursuit of its business. You may be directly involved in these as in the case of interactions with employees, shareholders, customers, etc. where the interaction is based on a fair and obvious exchange of money, goods and services. The interaction can also be indirect as in case of interaction with society where both the firm and society impinge upon and affect each other in hundreds of different ways. For example a blinds company hires professional manager to bridge for selling of their roman shades and vertical blinds products with the customer. That manager is supposed to keep relation between their clients and company.

A firm which wants to maintain a positive image in the society must assume and discharge with utmost sincerity its social responsibility. Gone are the days when firms confined themselves solely to running their business without a thought for the society in which they existed. Today every firm, big or small, is expected to make its contribution towards a better quality of life for the entire society. Big companies are having their own philanthropy or trust to help needy people.

January 3, 2009 at 10:21 am Leave a comment

RESPONSIBILITY TOWARDS SOCIETY-2

Manager have much to learn by emulating the example of Indian Petrochemicals Corporation Limited (IPCL), a government undertaking, which is playing a very positive and active role in fulfilling its social responsibility.

A truly responsible manager not only takes steps to prevent or minimize any negative impact of his firm’s operations on the society, but also takes the initiative in playing a more positive role towards society. Tata Steel’s attempts at educating people about leprosy through advertisements in newspapers and magazines is an example of the useful and constructive role firms can play in creating a more harmonious society. Many companies have founded educational institutions and free medical facilities for the benefit of society at large. Irrespective of the motivation behind such acts, the result is a tangible benefit for use by all society members.

In times of calamities such as earthquakes and floods, many companies finance teams of doctors and rescue workers for relief work. In our aim towards a peaceful and prosperous society we need business firms who are willing to step our of the narrow confines of their offices into the larger arena of society and take bold decisive actions to create a better quality of life for all of us

December 31, 2008 at 9:07 am Leave a comment

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RSS Role of Manager

  • THE SYSTEMS CONCEPT-3
    Today we continue our discussion on System Concept. The importance of the systems concept to the manager is that it helps him to identify the critical sub-systems in his organization and their inter-relationships with each other and the environment. It is a responsibility of a manger to use the system in such a way that […]
  • THE SYSTEMS CONCEPT-2
    A system can be biological (human body), physical (machine) or social (commercial organizations, voluntary bodies, etc.). Social systems re man-made systems and the relationships of the sub-systems is the most critical element. Further, since social systems involve human beings, their beliefs, values, attitudes and perceptions have an important bearing on th […]
  • THE SYSTEMS CONCEPT-1
    A system has the following components:  1.      A number of parts of sub-systems which when put together in a specific manner form a whole system 2.      Boundaries within which it exists 3.      A specific goal or goals. This goal is expressed in terms of an output which is achieved by receiving input and processing it […]
  • THE SYSTEMS CONCEPT
    Every practicing manager knows form experience that whatever actions and decisions he takes, in any particular area of activity, have results which extend well beyond that specific activity. The impact of decisions in some cases affects the whole organization and even external environment. A simple decision to throw out an inefficient, lazy worker can trigge […]
  • MANAGEMENT SYSTEM AND PROCESSES
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  • RESPONSIBILITY OF A PROFESSIONAL MANAGER
    As a part of our talk on role of manager we have already talked on so many important factors and role. Those are belonging to society segment like professional management, manager role, quality management, product management etc… Today we are going to talk on another factor which is also play a important role between the […]
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